It is a professional courtesy to set an out of office (OOF) auto-reply in outlook whether you are on vacation, attending a conference, or merely have the weekend off. It helps control the expectations of the sender and can make colleagues and clients aware of your unavailability to reply. This tutorial will demonstrate how to set an out of office on outlook in both the web version and the desktop version of outlook.
Setting an Out of Office Reply in Outlook for Windows
When using the desktop application, all you need to do is:
Open Outlook and then, at the top left, open the File tab.
Choose next the Automatic Replies item off the info menu.
On the new dialog box, choose to send automatic replies.
The replies are available on a time scale.
Write your message in the text box. You are able to generate varied responses to both outer and inner senders.
Click OK to activate the rule.
Setting an Out of Office Reply in Outlook on the Web (OWA)
The operation is equally simple with the web version:
Log in to your Outlook account through a web browser.
Click the gear icon (Settings) in the top-right corner.
In the search field, type "automatic replies" and choose the same item on the search results.
Switch the Send automatic replies switch to on.
Enter the date range of your choice and write your reply.
You can scroll down and also click Save to enable your automatic reply.
Understanding how to compose out of office in Outlook is the best way to keep your communication straight even when you are out of the office. When you must not lose any critical data in your absence, it is important to research on sound data management practices. The digital workspace should be managed by companies that have solutions that are complementary to other companies dealing with data integrity like Datarecovee.
